Getting, being and staying organized is at the foundation of being successful!!! Therefore if it’s not in your nature to be an organized person then you need to hire someone who is to get you there and keep you there.
Again as I’ve mentioned many times before, you need to have a great assistant to handle everything that is below your pay grade and that is not your unique ability. This assistant can be in your office or what is becoming increasingly popular a VR. A VR is a Virtual Assistant and they are the new craze among many entrepreneurs. For example; go to Google and type in, “I need a virtual assistant” and see what pops up. You can get people from all over the world who speak perfect English, with an education better than most of us, for $7.00 to $25.00 an hour. The guy who seems to have this down pat is Tim Ferriss author of “The 4-Hour Work Week” http://www.fourhourworkweek.com/ and he not only shares with you many time saving tips on how to outsource your life and how to make your company appear significantly bigger than it is, he also shares with you the websites that can get you going.
Next step, where do you keep all of your stuff? By stuff I mean, all of the papers you’ve written, journals you’ve kept, quotes you’ve saved, ideas you’ve had, pictures, family movies, music etc… All of these things are very important to you and if you’re like I was until fairly recently they may be spread out over several older computers and on videos tapes etc… Let’s face it we all wish we had our stuff in a single place with backups held offsite to keep for decades and possibly generations to come. It’s a major project but you don’t have to do it all at once, i.e. like anything else it’s a process, however you do need to get started.
How do I get started you ask? You need to install a system that can hold all of your information and it doesn’t have to be very expensive, e.g. I was at Costco last week and Seagate had a 2 terabyte hard-drive for only $99.00. It’s amazing to me that in 1994 I paid $1850 for a Dell computer with a 500 gigabyte hard drive and I remember thinking back then I had an edge on competitors, but just to compare; just 1 terabyte is 2048 times larger than this. I guess Gordon Moore was right.
Sounds like a pain? Don’t kid yourself – EVERYTHING IS GOING DIGITAL AND NO ONE CAN STOP IT! I remember a couple of years ago when purest photographers were resisting going digital and now even the more hardcore hold outs have now gone digital at least partially and pretty soon they’ll be making as much traditional camera film as they do new vinyl LPs – Just wait and see. Once again if you’re not on the bullet train you will be left behind. Each one of the topics I’ve covered here today are external extensions of your brain, they are the best way to multiply your brainpower much like an external drive does on you computer without costing you a mint.
Lastly for today, you need a “Server System” for your office. I buy mine from Dell but you can use another top provider or your IT guy can even probably build one for you like mine offered to do, but I prefer Dell because they have great product, pricing and service. I pay extra, about $300, for the next day service contract for 4 years, this amounts to cheap business insurance and not getting it would be short sighted in my opinion. I also have 3 hard drives and a daily backup system incase something goes really wrong with a hard drive. Always keep your back up offsite or back up to any number of online backup services that will store your data for a nominal monthly fee. I have all of our company computers feeding into our servers and although much of this may seem like overkill to some of you, trust me when I say the first time your company shuts down for a few days and you lose data you may think this is not enough. A good server from Dell will cost $1,500 to $4,000 and most of you will be more than able to go with the $1,500 model that would include 2 hardrives with 250 megs each.
Have a great week ahead!!!